Wine inventory app: how to keep track of your wine collection

Step 1: take stock of your wine collection

Start with one rack and work systematically. Enter producer, name, origin and type per wine, and the number of bottles per vintage. The label scanner is faster: take a photo, check the details, add quantity and location, done. If you have a list from your merchant or an old spreadsheet, import it via the CSV template.

Step 2: record purchase price, supplier and date

Per bottle you record what you paid, from whom and when. Your dashboard then shows the total purchase value of your stock. If you also enter an estimated current value per vintage, you see the estimated collection value next to it. Wijnfeld always makes clear whether a value was entered by you, comes from a source or is an estimate.

Step 3: add and write off daily

A wine inventory only stays correct if changes are easy. New purchase? Open the wine, pick the vintage and add the quantity. Opened a bottle? One click on “consumed” or a WhatsApp message to the sommelier: “we drank one bottle of Barolo 2016 yesterday.” Every change is kept in a history so you can always see what happened.

Reserve for a special moment

Some bottles are there for a reason: a birthday, Christmas or a tasting. Reserve them in Wijnfeld. They still count in your inventory, but the sommelier takes the reservation into account and will not suggest them for a weekday evening.

Wishlist and repeat purchases

Tracking inventory also means looking ahead. On your wishlist you keep wines you still want to buy, with target price and priority. Wijnfeld also points out favourites that are almost gone: highly rated in your tasting history but with only one bottle left.

Export and take with you

Export your complete inventory as a CSV file, for example for your insurance or to take elsewhere. Your data is yours and stays that way.

Frequently asked questions

What is the easiest way to track my wine inventory?

Record every bottle separately with price and location, and write it off as soon as you open it. In Wijnfeld that takes one click in the web app or one WhatsApp message, so your inventory is always current.

Can I see what my wine collection is worth?

Yes. The dashboard shows the total purchase value of the bottles in stock and, if you enter an estimated value per vintage, the estimated collection value as well.

Can I import my existing list?

Yes. Download the CSV template, fill it in and import up to 1,000 rows at a time. A row with six bottles becomes six individual bottles.

Try Wijnfeld with your own cellar

Start free with Starter, or book a demo to see how Wijnfeld works with your collection.

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